Accounts Payable & Receivable Team Leader

The Accounts Payable & Receivable Team Leader is a key member of the Finance team at Secret Escapes. In this broad and varied role, you will be an essential support to the wider business by ensuring invoicing, collections and payments for travel suppliers and media partners are made in a timely and accurate manner. You will lead a team of 6 to ensure the business maintains efficient purchase-to-pay and invoice-to-cash processes, managed through the Group’s finance system (NetSuite).

About Secret Escapes

Secret Escapes is one of the world’s leading members-only, online travel deals companies, offering inspiring travel experiences and hand-picked offers to over 60 million members worldwide. Operating in 10 countries across Europe, Secret Escapes continues to grow and establish itself as a world-class business, dedicated to giving our members the best range and value in luxury travel deals at low prices.

Secret Escapes operates a hybrid working policy and we are all in the office 3 days a week. This role will be based in our Travelist office in Poland. We offer flexible working with core hours between 10 am to 4 pm, and you have the freedom to schedule the remaining hours to suit your routine. 

In keeping with being an inspirational travel brand, we also have a ‘Work from Anywhere’ policy, so you can work from anywhere in the world for up to 4 weeks each year! This benefit is designed both to feed our travel passion and support parents and carers, especially during school holidays.

We’re a diverse and inclusive bunch of individuals from different backgrounds and with varied interests, but the one thing we all have in common is that we’re good people (even if we do say so ourselves!).

The Role & What You’ll Do

• Oversee and Approve regular payment runs for travel suppliers (hotels, flights and other travel partners), including payments via Virtual Credit Cards and Bank Transfer.

• Supervise the maintenance of pre-funded airline partner accounts, ensuring necessary top-ups are processed efficiently.

• Oversee the issuance and subsequent management of self-serve Virtual Credit Cards.

• Ensure all supplier payments and statements within NetSuite are reconciled, the correct outstanding amounts paid, and related internal records maintained.

• Oversee the issuance of invoices and statements to travel and media partners, ensuring key revenue streams align with month-end deadlines and contractual terms.

• Drive the effective management of debts and overdue accounts to keep our finances healthy.

• Validate deferred and accrued revenue postings for media partners.

• Lead the resolution of supplier queries via Zendesk, acting as an expert point of escalation for complex internal and external queries.

• Coordinate elements of the month-end close process, including balance sheet reconciliations for creditors, debtors, and VCC providers.

• Mentor and develop a team of 6, ensuring the team is motivated and performing to the highest standards in line with our core values.

• Lead initiatives to improve and develop data, systems, and processes appropriate to our growing business.

• Provide accurate and timely cash flow actuals and contribute to short- and medium-term cash flow forecasts.

• Collaborate with the Treasury function to support essential cash management processes.

• Support the wider Finance team with year-end audit preparations.

The Team

We are one valued team of experts who build and maintain robust financial foundations, partner with our colleagues in other teams to deliver the strategy, and drive successful corporate development activity. We are hard-working, data-driven, supportive, and enjoy a team lunch and a quiz or two!

You Will Bring

• A strong academic record with a solid understanding of accounting principles and processes.

• Proven experience maintaining accurate financial records, from initial calculations through to final ledger postings.

• Solid experience in credit control and cash collection.

• Proven team leadership experience in a similar role, ideally within a dynamic multi-national environment.

• Strong proficiency in Excel, including familiarity with complex formulas, spreadsheets, and large datasets.

• Exceptional organisational skills with the ability to prioritise and multitask in a fast-paced environment.

• Fluency in English (verbal and written), with the ability to communicate clearly and effectively with colleagues at all levels.

• Experience with Virtual Credit Cards, NetSuite and Zendesk is beneficial but not required.

And You Are…

• A Proactive Innovator: You have an excellent attention to detail and constantly seek opportunities to think outside the box and improve the status quo.

• Adaptable: You have a hunger to pick up new techniques and a drive to make a difference to existing processes.

• Analytically Minded: You are able to interrogate and challenge data sources using sound judgement to reach conclusions.

• A Strong Communicator: You are a proactive communicator who can build lasting relationships across the business.

We are an equal opportunity employer:

Diversity and inclusion are important to us at Secret Escapes and we encourage a culture where everyone can be themselves at work. We value and actively seek out a richly diverse range of talent and our policies ensure that every job application and employee is treated fairly, with equal opportunity to succeed. All applicants will be considered for employment without regard to any characteristic protected by law.

We love building diverse teams and welcome applications from talent across the globe. However, for this specific position, we are unable to sponsor work permits in Poland. We strongly encourage you to apply if:

• You already hold the legal right to work in Poland.

• You are eligible to secure your own independent right to work (e.g. through a non employer sponsored visa or residence title)

If you need to explore independent visa routes, we recommend checking the official website of the Polish Office for Foreigners or your local Polish Consulate for the most accurate, up to date information.