Finance Payroll Analyst

About Secret Escapes

Secret Escapes is one of the world’s leading members-only, online travel deals companies, offering inspiring travel experiences and hand-picked offers to over 60 million members worldwide. Operating in 10 countries across Europe, Secret Escapes continues to grow and establish itself as a world-class business, dedicated to giving our members the best range and value in luxury travel deals at low prices.

Secret Escapes operates a hybrid working policy and we are all in the office 3 days a week. This role will be based in our Travelist office in Poland. We offer flexible working with core hours between 10 am to 4 pm, and you have the freedom to schedule the remaining hours to suit your routine.

In keeping with being an inspirational travel brand, we also have a ‘Work from Anywhere’ policy, so you can work from anywhere in the world for up to 4 weeks each year! This benefit is designed both to feed our travel passion and support parents and carers, especially during school holidays.

We’re a diverse and inclusive bunch of individuals from different backgrounds and with varied interests, but the one thing we all have in common is that we’re good people (even if we do say so ourselves!).

Elevator Pitch 
The Finance Payroll Analyst is a key member of the Finance team at Secret Escapes. In this broad and varied role, you will be an essential support to the wider business by ensuring accurate payroll accounting, reconciliations and reporting along with providing analysis to support FP&A processes.

The Role & What You’ll Do

• Partner with HR to ensure all payroll and headcount data is complete, accurate, and aligned to reporting requirements, enabling timely and accurate posting of staff costs. 
• Ensure all staff costs are accurately recorded in the accounting system (Netsuite), maintaining precise account coding, descriptions, and documentation.
• Prepare and post payroll accruals.
• Perform monthly variance analysis versus Budget on key payroll cost lines, investigating discrepancies, and providing insightful commentary
• Collaborate with FP&A on headcount and staff modelling, including support on annual budgets, monthly outturns and ad hoc business partnering
• Prepare month-end balance sheet reconciliations for all staff related accounts.
• Support year-end audit preparation by completing year end payroll reconciliations and supporting documentation.
• Develop and improve data, systems, and processes appropriate for the business to drive efficiency, aided by AI as appropriate.

The Team
We are one valued team of experts who build and maintain robust financial foundations, partner with our colleagues in other teams to deliver the strategy, and drive successful corporate development activity. We are hard-working, data-driven, and supportive, and we truly enjoy a team lunch and a quiz or two!

You Will Bring

• A good understanding of accounting principles and processes, along with payroll knowledge.
• Proven ability to maintain accurate financial records, from initial calculations through to final ledger postings.
• Excellent attention to detail and a commitment to accuracy.
• Proficient in Microsoft Excel for maintaining and analysing data, including a strong aptitude for leveraging AI technologies.
• Fluent English communication skills (verbal and written), with the ability to engage effectively with colleagues at all levels.
• Experience in finance operations ideally within a multi-currency, multi-subsidiary environment, whilst experience with NetSuite is beneficial but not required.

And You Are…

• Organised and able to prioritise and multitask in a fast-paced environment.
• Willing to adapt and pick up new techniques, with a keenness to make a difference to existing processes.
• Analytically minded, able to interrogate and challenge data sources using sound judgement to reach conclusions.
• A proactive communicator who can build relationships across the business.

Working Requirements

• Hybrid (3 days in the office).
• Secret Escapes operates a “Work from Anywhere” policy, so you can work from anywhere in the world for up to 4 weeks each year! This benefit is designed both to feed our travel passion and support parents and carers, especially during school holidays. We also offer flexible working with core hours between 10 am to 4 pm, and you have the freedom to schedule the remaining hours to suit your routine. 

We are an equal opportunity employer:
Diversity and inclusion are important to us at Secret Escapes and we encourage a culture where everyone can be themselves at work. We value and actively seek out a richly diverse range of talent and our policies ensure that every job application and employee is treated fairly, with equal opportunity to succeed. All applicants will be considered for employment without regard to any characteristic protected by law.
We love building diverse teams and welcome applications from talent across the globe. However, for this specific position, we are unable to sponsor work permits in Poland. We strongly encourage you to apply if:

• You already hold the legal right to work in Poland.
• You are eligible to secure your own independent right to work (e.g. through a non employer sponsored visa or residence title)

If you need to explore independent visa routes, we recommend checking the official website of the Polish Office for Foreigners or your local Polish Consulate for the most accurate, up to date information.